How to: Manually archive emails in Microsoft Outlook for Windows


Instructions

  1. Click File.

    Microsoft Outlook window with the File tab highlighted in the ribbon under the Home section

  2. Click Info and then click Tools.

    Outlook Account Information window with the Info tab selected and the Tools option highlighted under Mailbox Settings

  3. Click Clean Up Old Items.

    Outlook Mailbox Settings menu with the Tools dropdown selected and the Clean Up Old Items option highlighted

  4. Choose the folder you want to archive, the date that you want to archive items older than, and the destination of the archived items. Click OK.

    Outlook Archive window with the selected mailbox folder, archive date, and file location, with the OK button highlighted

Outcome

You will find an "archives" folder in your mailbox. You can view your archived emails by clicking on the arrow to expand the folder.

Outlook mailbox folder with an arrow pointing to the archives folder